Which information should be in the user’s manual?

The specific information required in a user’s manual can vary depending on the type of product and the applicable directives, regulations and standards. The “New Approach” directives and regulations in the European Union (EU) are a set of laws designed to ensure the safety and conformity of products placed on the EU market. Part of avoiding and reducing safety risks is the information given to the user(s). Therefore, drafting and providing the instructions with regards to user manuals is a legal, fundamental safety requirement. The user’s manual must contain all information required for a correct and safe use of the product.

General outline of the manual

The specific content of the manual can vary depending on the product category, but here is a general outline of the information that should be included:

Product Identification:

  • Product name and model number.
  • Manufacturer’s or distributor’s name and contact information.
  • The address of the manufacturer’s authorized representative in the EU (if applicable).

Declaration of Conformity:

  • A statement that the product complies with relevant EU directives and standards.
  • Reference to the CE marking and the specific directives or regulations with which the product complies.

Intended Use:

  • Clear description of the product’s intended use and any limitations or restrictions.
  • Information about the target audience and any specific skills or knowledge required for safe use.

Safety Precautions and Warnings:

  • Safety warnings and precautions, including any potential hazards associated with the product.
  • Instructions on how to avoid or mitigate risks.
  • Guidance on safe storage, handling, and disposal of the product.

Installation and Setup (if applicable):

  • Step-by-step instructions for the correct installation, assembly, or initial setup of the product.

Operation Instructions:

  • Detailed instructions on how to use the product safely and effectively.
  • Explanations of all controls, features, and settings.
  • Troubleshooting tips for common issues.

Maintenance and Cleaning:

  • Information on routine maintenance tasks, including cleaning, lubrication, and replacement of consumable parts.
  • Recommended maintenance schedules.

Technical Specifications:

  • Technical details, including power requirements, dimensions, weight, and performance specifications.

Environmental Considerations:

  • Information on the environmental impact of the product, including disposal and recycling instructions.

Warranty Information (if applicable):

  • Explanation of the product’s warranty, including the duration and what is covered.

Contact Information:

  • Contact details for the manufacturer, distributor, or authorized representative for user inquiries or support.

Compliance and Regulations:

  • Confirmation that the product complies with relevant EU directives and standards, along with references to the specific standards applied.

CE Marking:

  • Information about the CE marking symbol on the product, indicating that it complies with EU requirements.

Revision History:

  • If the manual is revised, include a date of publication and a revision history to ensure users have the most up-to-date information.


  • Ensure that the manual is provided in the official language which is determined by the Member State in which the product is placed.


The specific content and format of the user manual can vary depending on the product category and applicable directives or regulations. It’s essential to consult the relevant standards and regulatory requirements for your specific product to ensure compliance with CE marking. Our consultants, who have extensive experience in CE marking and technical documentation, are here to assist you. Feel free to contact us to ensure you can develop a user manual that meets all compliance requirements.


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